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1. Introduction

Bhadohi Taekwondo Association ("Association") is committed to protecting your privacy and ensuring transparency about how we collect, use, and protect your personal information. This Privacy Policy explains our practices regarding account management and data privacy. By creating an account or using our services, you agree to this Privacy Policy.

2. Information We Collect

2.1 Personal Information

When you register for an account or enroll in our programs, we collect:

  • Full name, date of birth, and age
  • Contact information (email address and phone number)
  • Address (for location and communication purposes)
  • Parent/Guardian information (for participants under 18)
  • Emergency contact details
  • Medical history and health information
  • Identification documents (for verification purposes)

2.2 Payment Information

  • Billing address and payment method details
  • Transaction history and payment records
  • Note: Payment processing is handled by secure third-party payment gateways; we do not store complete credit card details

2.3 Usage Information

  • Training attendance and progress records
  • Belt ranking and certification achievements
  • Class schedule preferences
  • Website activity and access logs

2.4 Automatically Collected Information

  • IP address and browser information
  • Cookies and tracking technologies
  • Device information and operating system

3. How We Use Your Information

We use your personal information for the following purposes:

  • Account creation and management
  • Processing and managing your membership and training enrollment
  • Collecting and processing fees and payments
  • Communicating with you regarding your account, training, and updates
  • Maintaining training records, progress, and certifications
  • Providing emergency medical information when needed
  • Complying with legal obligations and regulations
  • Improving our services and user experience
  • Marketing and promotional communications (with your consent)
  • Safety and security purposes

4. Data Protection & Security

4.1 Security Measures

We implement industry-standard security measures to protect your personal information, including:

  • Encryption of sensitive data during transmission
  • Secure password protection for accounts
  • Access restrictions to authorized personnel only
  • Regular security audits and updates
  • Firewalls and anti-malware protection

4.2 Responsibility

While we take reasonable precautions, no internet-based system is completely secure. You are responsible for maintaining the confidentiality of your account credentials and password.

5. Sharing Your Information

5.1 We May Share Information With:

  • Instructors and staff members (for training and administrative purposes)
  • Payment processors and financial institutions (for billing)
  • Medical professionals (in case of emergencies)
  • Affiliated organizations and Uttar Pradesh Taekwondo Association (for registration and certification)
  • Legal authorities (when required by law)

5.2 We Do NOT Share Information:

  • We do not sell your personal information to third parties
  • We do not share data for marketing purposes without explicit consent
  • We do not disclose information to unaffiliated parties without authorization

6. Account Management

6.1 Account Access

  • You are responsible for maintaining the confidentiality of your login credentials
  • You must notify us immediately if you suspect unauthorized access to your account
  • We recommend changing your password regularly

6.2 Updating Your Information

You can update your account information by:

  • Contacting the Association directly at taekwondobhadohi@gmail.com
  • Visiting our facility during business hours
  • Requesting account modifications through the website (if available)

6.3 Account Deletion

You have the right to request deletion of your account and personal information. Upon request, we will delete your data within 30 days, except where retention is required by law or for legitimate business purposes.

7. Data Retention

  • Account information is retained for the duration of your membership
  • Training records and certifications are retained for 5 years after membership termination (as per regulatory requirements)
  • Payment records are retained for 7 years for accounting and tax purposes
  • Medical and emergency information is retained for legal compliance

8. Cookies & Tracking Technologies

Our website may use cookies to enhance user experience. These cookies:

  • Help us remember your preferences
  • Track website usage for improving our services
  • Enable analytics and performance monitoring

You can disable cookies in your browser settings, though this may affect website functionality.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of external websites. We encourage you to review their privacy policies before sharing information.

10. Children's Privacy

For participants under 18 years of age:

  • We collect information only with parental or guardian consent
  • We do not knowingly collect personal information from children without guardian authorization
  • Parents/guardians can request access to, or deletion of, their child's data

11. Your Rights

You have the right to:

  • Access your personal information
  • Correct or update inaccurate information
  • Request deletion of your data (subject to legal requirements)
  • Opt-out of marketing communications
  • Lodge a complaint about our privacy practices

12. Marketing Communications

  • We may send promotional emails or updates about new programs and offers
  • You can opt-out of marketing communications by clicking "Unsubscribe" in emails or contacting us directly
  • You will continue to receive essential account notifications even if you opt-out of marketing

13. Changes to Privacy Policy

We may update this Privacy Policy periodically. Changes will be effective immediately upon posting to our website. Continued use of our services constitutes acceptance of the updated Privacy Policy.

14. Compliance & Legal Basis

We comply with applicable data protection regulations and best practices. Our data collection is based on:

  • Your consent (explicit agreement to terms)
  • Performance of contractual obligations (membership and services)
  • Legal compliance (tax, medical, and safety regulations)
  • Legitimate business interests

15. Contact & Grievance Redressal

For privacy concerns, data access requests, or complaints, please contact:

  • Email: taekwondobhadohi@gmail.com
  • Phone: +91 9454351081 / +91 8318077620
  • Address: Plat no.1/3 Suriyawan, Bhadohi 221404, Uttar Pradesh, India

We will respond to your inquiries within 10 business days.

Last Updated: December 22, 2025